How to organize your day?
It is very easy to make the working days of the office employees into Groundhog Day. There are so many things and affairs to do that will never end, the lack of time and it is impossible to remember why you do it. What is the sake of? You can easily change the situation. How? Follow several simple but reliable principles.
The most precious resource is your time. It is very important to distribute it properly and to protect from many attacks every day. Tomas Oppong, the famous blogger, the founder of the service Alltopstartups.com, shares with us how to do it.
It is necessary to evaluate resources
You know that there are 168 hours a week but it does not mean that you are to spend a great deal of it on your work. You have to do a lot of things for the limited time so to do it effectively distribute the time. Every day set a goal and priorities. Determine the most important priorities and be able to say no to other, less valuable things.
It is necessary to remember: your energy reserves are limited, 20% of all energy is consumed by the brain. It means that when your body is out of energy and power, the brain suffers either. It means that the rest in the right moment is vital as it helps to renew the force and energy, otherwise, you will burn yourself out and it will take you much more time and efforts to get in shape.
Have a time out during the work
If possible, try to organize your working day in such a way so that you could have several breaks. You can concentrate on the task for about 90-120 minutes, after that it is necessary to have a small break.
Make an interval for 20-30 minutes and you will deal with any task very fast and qualitatively. You should not be afraid of such a long break, you will cope with everything. Feeling fatigued, take time out and go for a walk in the office if possible walk in the street. This allows to distract mentally, and then to work productively and generate new interesting ideas.
It is important not to distract during the period of productive work. Concentrate on the task, be attentive and focus just on the problem. Even if the work goes well it is necessary to do the break, resisting the temptation to work nonstop. When you tired you can overlook something important.
It is interesting but the most genius and extraordinary decisions come not when we try to invent something but when we relax. According to research, only 16% of interviewed answered that creative ideas come at work. Usually, new ideas appear during the rest or on the way to work or home.
While you are walking in the street or driving a car, external stimuli cause in the subconscious different thoughts and recollections. One thought changes the other, and in such a condition the brain makes the connections and find the solutions to the problem you were busy with before.
Make a plan to achieve the goal
It is very useful to make a plan for a day and for a whole week. Why do you need a working plan? There are several reasons:
- You will not be in constant haste;
- you will not be distracted;
- there will not be the feeling that the time is wasted;
- there will not be overtime as you do everything in time.
You can transform the performance of tasks in a system as the system makes every goal real and force you to follow the goal, making small and feasible steps. The system helps to see the benefit in the long-term perspective.
Analyze your work and condition during the day. Find out the period when you are the most productive and try to do the most difficult and responsible tasks during this period. During this time dealing with the most difficult problems, search important answers and make key decisions.
For the majority, the first three hours are the most productive. The brain is active for creative work. You are full of strength and energy for work.
When you are on the intellectual and emotional rise and feel rested, it is much easier to make a thorough analysis of the situation and choose the right strategy.
Jim Benson, a specialist in personal Kanban — the preparation of interactive employment maps, considers that it is necessary to make the work visual to control it. As Benson says, visualizing the work reduces the distraction turning fuzzy concepts into tangible objects that your brain can easily rank by importance.
Having determined the priority of performing tasks, you can make them one by one. You can fully concentrate on the problem if it is one, not several at once. And this is the key to achieve success. Remember that the majority of serious achievements – the result of good planning and making a lot of small steps in the right direction.
At the end of the working day spend about 20 minutes on preparation for the next day. Decide what you would like to do, what is the main task. At the end of the week analyze the results of the working week.
Decide what strategies are the most effective for you. Answer the following questions, just for yourself:
- Can I do something better or spent less time on it?
- What was ineffective and why?
- What I have done wrong?
Choose useful tactics for you and use it every day to make your day more productive and pleasant for you.
Lead a balanced lifestyle
Your lifestyle has a strong influence on your productivity. According to research those who do the sport have higher productivity. Even the food influences the capability to concentrate on the work. Good sleep is an integral component of productivity.
Listen to familiar music
Elizabeth Margulis, a psychologist, believes that listening to the music repeatedly and familiar helps to concentrate. Listening one and the same song allows you to work without distractions as you dissolve in it.
If you follow these simple rules, you will work more productive and be less fatigue. The work can be very pleasant!